![]() ![]() ".a file format based on PDF, known as PDF/A, which provides a mechanism for representing electronic documents in a manner that, preserves their visual appearance over time, independent of the tools and systems used for creating, storing, or rendering the files. ISO 19005-1 is based upon the Adobe® Acrobat® PDF reference version1.4 and defines PDF/A as: #Adobe pdf toolkit portablePDF/A, the archival version of the Portable Document Format (PDF) file format, is an International Standards Organization (ISO) vetted, open source tool that can be added to the librarian's and archivist's preservation toolkit. This article will focus on the latter portions of this process. Over the two year investigatory period we tested various creation and conversion tools, examined the creation and/or conversion from various file formats to PDF/A, conducted a limited investigation into which other institutions were utilizing PDF/A, prepared recommendations for the adoption of its use as it offered a better chance for long-term preservation, and recommended the establishment of guidelines for a pilot implementation in The Ohio State University's Knowledge Bank. Our charge evolved from investigating the PDF/A format to determine if OSUL should begin utilizing it for inclusion of new objects in the Knowledge Bank (KB), to determining if OSUL should consider migrating the current PDFs in the KB to the PDF/A format, to completing the AIIM online PDF/Archive Training Course, reporting on experience and lessons learned, to conducting additional testing and developing next steps for implementing PDF/A as an acceptable and preferred preservation format. ![]() In the fall of 2007, a workgroup within The Ohio State University Libraries' (OSUL) Digital Initiatives Steering Committee was tasked with investigating the utilization and viability of PDF/A as a preservation tool. ![]()
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